Executive Personal Assistant - Job is closed

Job description

• Acting as the point of contact between the Executive/Manager and the internal/external associates/clients.
• Screening and directing phone calls and distributing correspondence.
• Handling requests and queries appropriately, with strong ability to multitask.
• Managing diary and scheduling meetings and appointments, including e-meetings.
• Making travel arrangements, transportation and accommodation for the Executive/Manager
• Coordinating meetings, conference calls and interviews
• Producing reports, keep briefs and presentations
• Maintaining office filing system
• Organizing events
• Preparing for board meetings which includes drafting agendas, printing all necessary documents and organizing meetings/preparing conference rooms
• Forwarding or replying to a heavy load of different email addresses and correspondence addressed to Executive/Manager
• Performing errands as required by Executive/Manager
• Detail oriented and ability to work under pressure

Requirements and skills

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• knowledge of Microsoft office applications
• Excellent knowledge of the English language (spoken and written)
• Outstanding administrative and time management skills
• Up to date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Discretion and confidentiality
• PA/Secretarial diploma or certification would be considered an advantage

Cvs should be sent via email at info@ekllc.eu